ANTI-BRIBERY AND CORRUPTION POLICY
1. Purpose
The purpose of this Policy is to establish controls to ensure compliance with all applicable anti-bribery and corruption regulations, and to ensure that the Company’s business is conducted in a socially responsible manner.
Captiv8 Resources Ltd Anti-Bribery and Anti-Corruption Policy, (the “Policy”) sets out requirements in relation to interactions with Officials and Third Parties. This Policy does not prohibit interactions with Officials, rather it forbids corrupt interactions with those individuals.
2. Policy statement
Bribery is the offering, or providing (or authorising the offer or provision) of any loan, gift, lavish trip or entertainment, donation, payment, or any other thing of value directly or indirectly, in cash or in kind, to or for the benefit of any Official or Third Party to obtain or retain business or to secure any improper advantage for Captiv8 Resources Ltd.
It is our Policy to conduct all of our business in an honest and ethical manner. We take a zero tolerance approach to bribery and corruption. We are committed to acting professionally, fairly and with integrity in all our business dealings and relationships by implementing and enforcing effective systems to counter bribery.
We will uphold all laws relevant to countering bribery and corruption in the United Kingdom, including the Bribery Act 2010.
3. Scope
Who is covered by the Policy?
In this Policy, third party means any individual or organisation you come into contact with during the course of your work for Captiv8 Resources, and includes actual and potential clients, business contacts, agents, and government and public bodies.
Captiv8 Resources requires all Personnel to comply with this Policy as well as the Anti-Corruption Legislation and any applicable anti-corruption laws and regulations specific to the location in which they operate. This Policy applies to all Personnel and contractors engaged by Captiv8 Resources Ltd, collectively referred to as Personnel.
This Policy covers:
- Bribery and corruption
- Interactions with officials
- Gifts and hospitality
- Political and charitable contributions
4. Responsibility for Policy Compliance, Training and Review
Captiv8 Resources Ltd’s Managing Director is the party responsible for the overall administration of this Policy. The Managing Director will monitor the implementation of this Policy and will review on an ongoing basis the Policy’s suitability and effectiveness.
Training on this Policy forms part of the induction process for all new Personnel. All existing Personnel will receive regular, relevant training on how to implement and adhere to this Policy. In addition, all Personnel will be asked to formally accept conformance to this Policy on an annual basis. Our zero-tolerance approach to bribery and corruption must be communicated to all suppliers, contractors and business partners at the outset of our business relationship with them and as appropriate thereafter.
5. Bribery and Corruption
Captiv8 Resources Ltd’s corporate values require that in all aspects of business all Personnel act honestly, adhere to the highest ethical standards, and act in compliance with all relevant legal requirements. In this respect Personnel must not engage in Bribery or any other form of corruption.
The prohibition of Bribery under this Policy includes the provision or conveying of anything of value to any Third Party, Official or family members of Officials, whether directly or indirectly, to secure any improper advantage or to obtain or retain business. This means that Personnel must not:
a) Offer, promise or give an Item of Value with the intention of influencing an Official or Third Party who is otherwise expected to act in good faith or in an impartial manner, to do or omit to do anything in the performance of their role or function, in order to provide Captiv8 Resources with business or an improper advantage; or
b) Authorise the provision of an Item of Value to any other person, if it is known, or reasonably should have been known, that any portion of that Item of Value will be passed onto an Official or Third Party to
secure an improper advantage or obtain or retain business; or
c) Engage, or procure, another party to provide an Item of Value to an Official or Third Party, (or to procure another person to make such provision), in order to secure an improper advantage or obtain or retain business.
The prohibition of Bribery under this Policy also includes the request or acceptance by any Personnel of (or the agreement to accept) anything of value from an Official or Third Party either:
a) intending that, in consequence, a function or activity should be performed improperly (whether by the requestor/acceptor or another person); or
b) where the request, agreement or acceptance itself constitutes the recipient’s improper performance of a function or activity; or
c) as a reward for the improper performance of a function or activity (whether by the recipient or another person).
6. Interactions with Officials and Third Parties must be Compliant
All interactions with Officials and Third Parties must comply with this Policy, Captiv8 Resources and Personnel must not take any actions, whether direct or indirect, which create the appearance of impropriety; regardless of whether there is any improper intent behind their actions.
7. Gifts and hospitality
Personnel must not offer or give any gift or hospitality:
- Which could be regarded as illegal or improper, or which violates the recipient’s policies; or
- To any public employee or government officials or representatives.
a) Cash and cash equivalent (eg gift vouchers) must never be offered or accepted as a gift.
b) Gifts and entertainment should only be offered for genuine business purposes.
c) Gifts and entertainment should be appropriate to the occasion/circumstances and in proportion relative to the importance of the customer or business relationship and must not be offered, given or received in circumstances that could be considered to give rise to undue influence.
d) Personnel must never request a gift or entertainment from a Third Party.
e) Gifts and entertainment must only be offered or accepted in compliance with any relevant government law, regulation, rule, or code.
8. Political and Charitable contributions
Captiv8 Resources prohibits Personnel from making political contributions to candidates for any political office on behalf of Captiv8 Resources. This Policy does not seek to curtail an individual’s freedom to make political contributions in their personal capacity. The context of any other political contributions is key in determining their appropriateness. For instance, it is permissible for Captiv8 Resources to make a payment to attend a political function in circumstances where such payment could not be construed as an attempt to influence the political party. If you are in any doubt as to the appropriateness of any political contribution, you should consult Captiv8 Resources Managing Director before it is given or accepted or otherwise as soon as possible.
Charitable support and donations are acceptable and encouraged by Captiv8 Resources, whether of knowledge, time, or direct financial contributions. However, Personnel must be careful to ensure that charitable contributions are not used as a scheme to conceal bribery.
Captiv8 Resources is committed to the communities in which it does business and encourages and supports Personnel participating in local community development initiatives, making donations and undertaking volunteer work. In addition, Captiv8 Resources supports a number of nominated charitable organisations as determined by the local business. Apart from donations made pursuant to an approved matched funding program, Personnel should only make
donations on behalf of Captiv8 Resources with the prior approval of a member of the Executive team.
9. Documentation and Record-keeping
As part of Captiv8 Resources commitment to open and honest business practice Captiv8 Resources requires all of its businesses to maintain accurate books of account and records. Captiv8 Resources and its subsidiaries must keep accurate and complete records of all business transactions:
a) in accordance with the law and generally accepted accounting principles and practices,
b) in accordance with Captiv8 Resources Ltd’s accounting and finance policies, and
c) in a manner that reasonably reflects the underlying transactions and events. It is the responsibility of all Personnel to ensure that all business transactions are recorded honestly and accurately and that any errors or falsification of documents are promptly reported to the Managing Director and corrected.
10. Your responsibilities
You must ensure that you read, understand and comply with this Policy. The prevention, detection and reporting of bribery and other forms of corruption are the responsibility of all those working for Captiv8 Resources.
All Personnel are required to avoid any activity that might lead to, or suggest, a breach of this Policy. You must notify your manager as soon as possible if you believe or suspect that a conflict with or breach of this Policy has occurred, or may occur in the future.
Personnel who breach this Policy will face disciplinary action, which could result in dismissal for gross misconduct. We reserve our right to terminate our contractual relationship with other workers if they breach this Policy.
11. How to raise a concern
You are encouraged to raise concerns about any issue or suspicion of malpractice at the earliest possible stage. If you are unsure whether a particular act constitutes bribery or corruption, or if you have any other queries or concerns, these should be raised with the Managing Director.
12. What to do if you are a victim of bribery or corruption
It is important that you report the situation as soon as possible if you are offered a bribe by a third party, are asked to make one, suspect that this may happen in the future, or believe that you are a victim of another form of unlawful activity.
13. Protection
Personnel who refuse to accept or offer a bribe, or those who raise concerns or report another’s wrongdoing, are sometimes worried about possible repercussions. We aim to encourage openness and will support anyone who raises genuine concerns in good faith under this Policy, even if they turn out to be mistaken.
We are committed to ensuring no Personnel suffers any detrimental treatment as a result of refusing to take part in bribery or corruption, or because of reporting in good faith their suspicion that an actual or potential bribery or other corruption offence has taken place or may take place in the future.
14. Monitoring and review
The Managing Director will monitor the effectiveness of this Policy. Any improvements identified will be made as soon as possible. Internal control systems and procedures will be subject to regular audits to provide assurance that they are effective in countering bribery and corruption.
All Personnel are responsible for the success of this Policy and should ensure they use it to disclose any suspected danger or wrongdoing.
Personnel are invited to comment on this Policy and suggest ways in which it might be improved. Comments, suggestions and queries should be addressed to the Managing Director.